Maintaining records in libraries • 1–12, page 7. *This pamphlet supersedes DA Pam 25–, dated 20 December DA PAM 25– • DA PAM Guide to Recordkeeping in the Army [United States Department of the Army] on *FREE* shipping on qualifying offers. The United. This pamphlet provides operational procedures and guidelines for recordkeeping within the Army.
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The record copy will be handled in accordance with these instructions and AR Enter Your Email Address. Destruction or loss of Army records is a violation of federal law and must not occur. This guide applies to all Army forces that are deployed or engaged in operational missions. Any records that document operations of the unit will be preserved per this instruction and AR Army records may be destroyed only if capture by a foreign power appears imminent.
In that area of responsibility AORthe combatant commanders realized the importance of documenting operations. Without properly documenting contingency operations, the Army as an institution risks losing important portions of its history; can lose the ability to formulate lessons learned; and, most importantly, can fail to protect the rights and interests of the individual Soldiers and civilians deployed.
The Army must be able to research the location and activities of units and Soldiers involved in combat or contingency operations. This table does not list all files that units should maintain. Below is the entire quick reference guide that has been distributed and posted at various sites. ARparagraph i states the Deputy Chief of Staff, G-3, will “ensure that support is included in Army operational planning documents for the collection and transfer of records created by deployed units in contingency operations per AR Put the name of the operation in the subject line.
They supported and directed the effort through all staff elements and through the ranks, down to the unit level. ARparagraph f states commanders of Army components operating under a joint command will “ensure, through a designated contact, that records are created and preserved throughout the Army component in accordance with the records procedures in paragraph f.
The designated contact will establish the processes for the collection and transfer of unit records. This excerpt from DA Pam provides guidance and procedures for setting up a successful collection process for operational records. However for guidance purposes, the following procedures have been extracted from the successful collection processes used by U. Process and transmit personnel records in accordance with personnel prescribing directives.
Recordkeeping requirements during contingency operations are governed by the same laws and regulations as recordkeeping during peacetime or while in garrison. Ensure declassification instructions accompany all classified records including electronic records prior to transferring them.
Transmit unclassified e-mail to be preserved as a record to conops conus. If emergency destruction of records is performed, a list of those records and the inclusive dates of each will be compiled to the extent possible and sent to U.
Procedures and processes for collecting records during a contingency operation are the combatant commander’s responsibility and generally left to his direction. The guide provides instructions for the creation and preservation of records in units and parts of units deployed for combat, emergency, and special operations both singly and as part of a task force.
Commanders of deployed units will designate a point of contact, a records coordinator RCfor the monthly collection and transfer of records created in their units in accordance with processes established by the commander directing the overall operation. Inpatient, fetal monitoring strips, and extended ambulatory records for fixed medical facilities.
Da Pam 25-403 : Guide to Recordkeeping in the Army (2013, Paperback)
Command reports, special reports, maps and overlays, and incident reports. Units should also preserve files not listed in this table that document unit activities. At a minimum, take records with you to home station upon redeployment or ship to home station prior to redeployment.
A reminder of these responsibilities is dispatched via message from the AOC at the beginning of a contingency operation. Commanders of units down to separate company level that are deployed in contingency operations will manage and supervise operational recordkeeping systems in their commands. As stated in the main recordkeeping narrative, this may not always paj practical or possible. From time to time organizations such as Center for Army Lessons Learned and military history detachments will visit pwm units to collect oam of records.
Annex A contains a list of specific records to be created, maintained, and transferred. Center for Army Lessons Learned: Records shipped to WNRC will only be accepted if all transfer procedures are properly followed see above link. The list daa file numbers in Annex A is not all-inclusive. Approval by the archivist is legal authority for the retention and disposal of all Army records.
If this is not possible, a simple cover sheet can be used legibly handwritten or typed giving the unit’s full name and address, unit identification code, unit point of contact information, name of task force, name of operation, inclusive dates of the records, and a list of the records in the shipment.
ARparagraph g states commanders of the Army component combatant commands will “integrate records management support into operational plans for the collection and transfer of records created psm deployed units in contingency operations per AR Sign In Sign Out. Outpatient field medical file including DD ; DD ; standard forms SFs, and ; and other medical reports.
Send the following records to: However, the nature of a contingency operation makes good recordkeeping even more critical. Dda Priorities Appendix A. Classified records may be attached to an e-mail and sent classified e-mail. 255-403 providing medical care will transmit these records in accordance with medical prescribing directives. Do not give these organizations the record copy of information to be preserved. The Paperwork Reduction Act, 44 USC, Chapter 35, establishes the legal basis for minimizing the cost of creation, collection, maintenance, use, dissemination, and disposition of information.
Other unclassified records may be attached to an e-mail and sent to the same address.
CALL Handbook Commander’s Guide to Operational Records and Data Collection
This guide applies to all records regardless of media, e. To ensure records from the AOR are collected and properly prepared for transfer to continental U. Mail classified records double wrapped by registered official mail. Missing records during Operation Desert Storm resulted in the Army spending millions of dollars for record pzm. Do not “over-classify” records.